Catering Policies

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Catering Policies

Our commitment is to insure that your event is successful. Please review the following Club policies: GENERAL POLICIES An initial deposit is required to secure your reservation. An additional deposit will be required six months prior to your event. Deposits will be credited toward the total cost of your event. All deposits are non-refundable and non-transferable. All prices are subject to change due to market fluctuations. Quoted prices are subject to change without notice until 90 days prior to your event. The event order will serve as a confirmation for all arrangements for your event. Confirmed number of attendees must be specified three (3) business days in advance of your catered event. Following the guarantee, no reduction of attendees can be made. The club will prepare 5% over the guarantee. All meals served over and above 5% over the guarantee will be charged at 1½ times the normal price. Should you fail to provide a guarantee by the specified date, your estimated number of guests will be used as the guaranteed number. Guest Fees are for a 4 ½-hour time period. Events requiring two time periods will be assessed the applicable guest fee and minimums for both time periods. The catering department can arrange the extension of an event over and above the initial 4-1/2 hour allocation if available. A fee will be charged for overtime. Events must be confined to the room rented and scheduled. The club reserves the right to exclude or eject any and all objectionable persons from the premises without liability. 100% of the estimated cost of your event must be paid two (2) weeks prior to the event. The balance is due and payable following the conclusion of your event. Visa and Mastercard are accepted. Any unpaid balance will be assessed a monthly finance charge of 1.5%. FOOD & BEVERAGE POLICIES Entrée selection on all banquets is limited to one selection. We recommend combination plates for those who wish choices. However, if a second choice is needed an additional charge of $5.00 per person will be added. The place card system is to be used to identify guest entrees with the host distributing place cards in advance. The host is responsible for following Round Hill’s entrée identification policy. No food is permitted in the Club or on the premises by individuals or outside caterers. Local Health Department rulings regarding proper refrigeration and sanitation prohibit the removal of food from the premises by you or your guests with the only exception being wedding cake. All liquor, beer and non-alcoholic beverage service will be provided by the Club. Champagne or wine may be brought in for hosted catered events. An applicable corkage fee applies. All laws applicable to the service of alcohol will be enforced. Alcoholic beverages may not be consumed outside of the clubhouse. Catering services will provide you with locations for photography at the club. MISCELLANEOUS POLICIES Arrangements for floral centerpieces, audio-visual equipment, ice carvings, and special props may be made through the Catering Department. We can provide you with a list of recommended vendors. You may use other vendors provided that they agree to abide by all club regulations regarding noise levels, parking, deliveries and prompt removal of equipment. Deliveries must be arranged through the catering department, and be made through the rear delivery entrance of the club. All props and decorations must meet fire department standards. All candles and candle holders must be enclosed in glass. Items may not be affixed to the walls, ceilings or floors of any room with nails, tape, staples or any other substance without written permission from the Catering Department. Any damage to the Club premises will be assessed to the event host. All events must be conducted in an orderly manner and in compliance with all the rules of Round Hill Country Club Management and with all applicable laws, ordinances and regulations. All coordinators and event planners must be approved by the Club. Events must be confined to the room rented and scheduled. The Club reserves the right to exclude or eject any and all objectionable persons from the premises without liability. The tradition of throwing birdseed, rice or blowing bubbles for a wedding reception is not permitted. Rose petals are permitted. Valet service is required for all events. The catering office will provide you with applicable charges. Gift/coat check attendant is available at a nominal fee. The Club may require security officers for certain events. You hereby acknowledge that the security guards are hired to protect the Club’s facilities and not for the protection of your guests or their property. All gifts and personal items must be removed from the premises at the conclusion of the event. Round Hill Country Club will not assume responsibility for lost or damaged articles left on the premises prior to, during or following an event. All events will be charged a 20% service charge and 9.25% sales tax. (Service charge is taxed by state law.) For more information regarding catering, contact Lauren Serwitz (925) 552-4501 or Debbie Sachwitz (925) 552-4500.

Our commitment is to insure that your event is successful. Please review the following Club policies:

GENERAL POLICIES

An initial deposit is required to secure your reservation. An additional deposit will be required six months prior to your event. Deposits will be credited toward the total cost of your event. All deposits are non-refundable and non-transferable.

All prices are subject to change due to market fluctuations. Quoted prices are subject to change without notice until 90 days prior to your event.

The event order will serve as a confirmation for all arrangements for your event. Confirmed number of attendees must be specified three (3) business days in advance of your catered event. Following the guarantee, no reduction of attendees can be made. The club will prepare 5% over the guarantee. All meals served over and above 5% over the guarantee will be charged at 1½ times the normal price. Should you fail to provide a guarantee by the specified date, your estimated number of guests will be used as the guaranteed number.

Guest Fees are for a 4 ½-hour time period. Events requiring two time periods will be assessed the applicable guest fee and minimums for both time periods. The catering department can arrange the extension of an event over and above the initial 4-1/2 hour allocation if available. A fee will be charged for overtime.

Events must be confined to the room rented and scheduled. The club reserves the right to exclude or eject any and all objectionable persons from the premises without liability.

100% of the estimated cost of your event must be paid two (2) weeks prior to the event. The balance is due and payable following the conclusion of your event. Visa and Mastercard are accepted. Any unpaid balance will be assessed a monthly finance charge of 1.5%.

FOOD & BEVERAGE POLICIES

Entrée selection on all banquets is limited to one selection. We recommend combination plates for those who wish choices. However, if a second choice is needed an additional charge of $5.00 per person will be added. The place card system is to be used to identify guest entrees with the host distributing place cards in advance. The host is responsible for following Round Hill’s entrée identification policy.

No food is permitted in the Club or on the premises by individuals or outside caterers. Local Health Department rulings regarding proper refrigeration and sanitation prohibit the removal of food from the premises by you or your guests with the only exception being wedding cake.

All liquor, beer and non-alcoholic beverage service will be provided by the Club. Champagne or wine may be brought in for hosted catered events. An applicable corkage fee applies. All laws applicable to the service of alcohol will be enforced. Alcoholic beverages may not be consumed outside of the clubhouse.

Catering services will provide you with locations for photography at the club.

MISCELLANEOUS POLICIES

Arrangements for floral centerpieces, audio-visual equipment, ice carvings, and special props may be made through the Catering Department. We can provide you with a list of recommended vendors. You may use other vendors provided that they agree to abide by all club regulations regarding noise levels, parking, deliveries and prompt removal of equipment. Deliveries must be arranged through the catering department, and be made through the rear delivery entrance of the club. All props and decorations must meet fire department standards. All candles and candle holders must be enclosed in glass. Items may not be affixed to the walls, ceilings or floors of any room with nails, tape, staples or any other substance without written permission from the Catering Department. Any damage to the Club premises will be assessed to the event host.

All events must be conducted in an orderly manner and in compliance with all the rules of Round Hill Country Club Management and with all applicable laws, ordinances and regulations. All coordinators and event planners must be approved by the Club. Events must be confined to the room rented and scheduled. The Club reserves the right to exclude or eject any and all objectionable persons from the premises without liability. The tradition of throwing birdseed, rice or blowing bubbles for a wedding reception is not permitted. Rose petals are permitted.

Valet service is required for all events. The catering office will provide you with applicable charges. Gift/coat check attendant is available at a nominal fee. The Club may require security officers for certain events. You hereby acknowledge that the security guards are hired to protect the Club’s facilities and not for the protection of your guests or their property.

All gifts and personal items must be removed from the premises at the conclusion of the event. Round Hill Country Club will not assume responsibility for lost or damaged articles left on the premises prior to, during or following an event.

All events will be charged a 20% service charge and 9.25% sales tax. (Service charge is taxed by state law.)

For more information regarding catering, contact Lauren Serwitz (925) 552-4501 or Debbie Sachwitz (925) 552-4500.